Detailed outline for the role and responsibilities of the Office Manager at Solid Foundation Texas:

Role: Office Manager

Key Responsibilities:

1. Church Departments Coordination:
   • Organize and coordinate events across various church departments.
   • Ensure all events are accurately added to the church calendar and updated as needed.
2. Children’s Curriculum:
   • Print and distribute children's curriculum materials.
   • Ensure timely availability of curriculum for all relevant programs.
3. Class/Room Booking System Management:
   • Oversee the booking system for church classes and rooms.
   • Manage schedules, bookings, and ensure proper coordination between users.
4. Key Management:
   • Manage all electronic keys for the church.
   • Track key distribution and ensure security protocols are followed.
5. Planning Center (CRM):
   • Maintain and update the church member database in the Planning Center (CRM).
   • Ensure the database includes accurate information on members, children, teens, and youth.
6. Church Email Management:
   • Oversee the management of the church email (sftmail.org).
   • Handle email correspondence and ensure all communications are addressed promptly.
7. ProtonMail & Docs Management:
   • Use ProtonMail & Proton Drive for archiving important documents.
   • Ensure secure storage and organization of crucial church documents.
8. Design Work with Canva:
   • Utilize Canva for designing announcements, promotional materials, and other church-related designs.
   • Support the info department and office manager with design needs.
9. Ooma Office Phone Management:
   • Manage the Ooma Office Phone system, including handling calls and texts.
   • Ensure the phone system is operational and assist with any issues.
10. Collaboration with Pastors and Church Board:
    • Work closely with pastors and the church board on planning and administrative tasks.
    • Provide support for various church activities and ensure smooth operation.
11. Printing Needs:
    • Oversee all printing needs for worship groups, choirs, children’s ministries, and teen ministries.
    • Ensure materials are printed and distributed as required.
12. Office and Administrative Purchases:
    • Handle all office supplies and administrative-level purchases and orders.
    • Maintain inventory and manage procurement for office and church-related needs.

Key Qualities:

• Flexibility: Must be adaptable and open to taking on additional responsibilities as needed.
• Organizational Skills: Ability to manage multiple tasks and ensure smooth operation of church functions.
• Communication: Strong skills in handling correspondence, working with team members, and supporting various departments.